<!DOCTYPE HTML PUBLIC "-//W3C//DTD HTML 4.0 Transitional//EN"> <HTML><HEAD> <META content="text/html; charset=iso-8859-1" http-equiv=Content-Type> <META name=GENERATOR content="MSHTML 8.00.6001.18828"> <STYLE></STYLE> </HEAD> <BODY style="BACKGROUND-COLOR: #ffffff; FONT-FAMILY: Arial; FONT-SIZE: 10pt" bgColor=#ffffff> <DIV><FONT face="Courier New">Which is why I suggested that everything should be cataloged 'as is' first, then after that step, subsequently  a filing system created, so that an overview of the whole collection has been recorded first.  You have to know what's there, and how things relate to each other, before you can evaluate how items relate to each other (and hence how they should be file).</FONT></DIV> <DIV><FONT face="Courier New"></FONT> </DIV> <DIV><FONT face="Courier New">That catalog also will allow one to find items that are related, but aren't in near proximity as things stand now.</FONT></DIV> <DIV><FONT face="Courier New"></FONT> </DIV> <DIV><FONT face="Courier New">By catalog, a simple itemized list, with enough description so that an item can be identified from its description, and record where located (before the file system is developed)</FONT></DIV> <DIV><FONT face="Courier New"></FONT> </DIV> <DIV><FONT face="Courier New">Larry, from a cataloguer's viewpoint.</FONT></DIV> <BLOCKQUOTE style="BORDER-LEFT: #000000 2px solid; PADDING-LEFT: 5px; PADDING-RIGHT: 0px; MARGIN-LEFT: 5px; MARGIN-RIGHT: 0px"> <DIV style="FONT: 10pt arial">----- Original Message ----- </DIV> <DIV style="FONT: 10pt arial; BACKGROUND: #e4e4e4; font-color: black"><B>From:</B> <A title=DonnDevine@aol.com href="mailto:DonnDevine@aol.com">DonnDevine@aol.com</A> </DIV> <DIV style="FONT: 10pt arial"><B>To:</B> <A title=apgpubliclist@apgen.org href="mailto:apgpubliclist@apgen.org">apgpubliclist@apgen.org</A> </DIV> <DIV style="FONT: 10pt arial"><B>Sent:</B> Sunday, October 25, 2009 9:26 PM</DIV> <DIV style="FONT: 10pt arial"><B>Subject:</B> Re: [APG Public List] Advice on organization</DIV> <DIV><BR></DIV> <DIV> <DIV>Before rearranging material for easier access, make sure you are not losing any information provided by the original arrangement, as happens when cemetery burial records are rearranged alphabetically to make them easier to find, but in the process losing the information about who is buried next to whom.</DIV> <DIV> </DIV> <DIV>As an example, undated documents in a family collection may be filed with otherwise unrelated ones from the same period. If removed to a more logical arrangement of files associated with the originator or the subject, information about the date of the document could be lost. </DIV> <DIV> </DIV> <DIV>From an archivist's perspective,.</DIV></DIV> <DIV><FONT lang=0 size=2 face=Arial PTSIZE="10" FAMILY="SANSSERIF">Donn Devine, CG, CGL<BR>Wilmington DE <BR><BR>CG, Certified Genealogist, CGL, and Certified Genealogical Lecturer are service marks of the Board for Certification of Genealogists, used under license by board certificants after periodic evaluation, and the board name is registered in the US Patent & Trademark Office.</FONT></DIV> <P> <HR> <P></P>_______________________________________________<BR>APG Public Mailing List<BR>http://apgen.org/publications/publiclist/<BR></BLOCKQUOTE></BODY></HTML>